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Office Assistant 3

Washington State Department of Corrections | Posted 20-09-2019

Longview (Law and Justice)


Office Assistant 3 (OA3)
Longview Central - Unit 379
Longview, WA
The Washington State Department of Corrections is seeking a highly motivated and qualified individual to fill a Non-Permanent Office Assistant 3 (OA3) position. The position is located at the Longview Central Field Office, Unit 379.
About the Agency
DOC's mission is to improve public safety. We lead the nation with innovative and evidence-based practices that are aimed at reducing recidivism and improving public safety. Our employees find this profession both challenging and rewarding as the work together with law enforcement officers, treatment providers, and community members to facilitate change in offenders' lives. Community Corrections staff experience a high degree of personal satisfaction knowing they are creating environments in which offenders can learn to make choices that contribute to a safer society.
Application Process:
In order to be considered for this position, please apply directly at www.careers.wa.gov to this announcement. Please be sure to include Three (3) professional references on your application, and attach the following items to your application:
  • A current resume (Chronological, indicating your related experience); and
  • A Letter of Interest (preferably no more than two pages) describing how you meet the qualifications and why you are an ideal candidate for this position.
Incomplete application packages may disqualify an application from the selection process.

Duties: Reception and Clerical Support.
Tasks include:

  • Answer telephones, looking up information as needed, and referring calls to appropriate staff
  • Greet Offenders and Visitors, referring to appropriate staff
  • Perform file management tasks, which would include, file set-up, preparation of intake and other documents, scan documents, transfer files, archive files, retrieve information from, and enter information into the Offender Management Network Information (OMNI) system
  • Screen incoming/outgoing files to verify information is up-to-date and accurate
  • Review, sort, and distribute incoming and outgoing mail
  • Send and receive faxes, followed by appropriate documentation
  • Use knowledge of department policy, and/or office policy to resolve problems by researching Superior Court Management Information System (SCOMIS), District Court Information System (DISCIS), on-line jail roster, etc.
  • Use Microsoft Office software to type correspondence, reports, court documents, spreadsheets, forms, etc.
  • Assist in generating and distributing signed travel passes
  • Stock office equipment as requested
  • Attend staff meetings, training, and other duties as assigned

Qualifications: Required:

  • High School Diploma or GED
  • Accurate keyboarding and typing skills (minimum 30 WPM)
  • Computer knowledge required
  • Ability to file, use appropriate grammar, punctuation, and spelling
  • Strong written and verbal communication skills
  • Must respect and maintain confidentiality
Desired/Preferred:
  • 1 year prior experience working in an office setting
  • Knowledge of, and experience with keying entries into a database
  • Experience using Microsoft Office Suite programs (Word, Excel, Outlook, etc.)

Supplemental Information: 'The mission of DOC is to improve public safety.'
For additional information about the agency, please visit www.doc.wa.gov.
IMPORTANT NOTES:

  • Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
Phone number AND email address are required for all professional references.
  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
  • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
  • This position may be represented by a Union Shop.

We are committed to hiring individuals who possess core diversity competencies:
  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
  • Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
  • Respectfully acknowledge people's differences and recognize these differences as important and valuable.
  • Promote inclusiveness.
  • Be culturally sensitive and appropriate.
  • Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email gwen.chase@doc.wa.gov or call us at (360) 407-5751. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.